Let’s talk about email addresses. Perhaps no one from here who doesn’t have a personal email account.
When was the first time you created an email account and what was your purpose?
Firstly, what is an email? Actually the word “email” originally comes from two words “electronic” and “mail”, meaning messages are sent and received via a network using a computer or a device that are capable of sending such. The content of an email can be the same as regular mail. One difference is that the messages can be received at an instant with messages in digital form.
It was in early 2000 when I learned about creating email. The first one was with yahoo and was used to register with Friendster. If you are not familiar with Friendster, it was more like Facebook today. Unfortunately smartphones were not widely available during that time so if people want to login to their Friendster account, they need to go to the nearest Computer shop.
These days if you want to register to any social media platform or website, you need to have a valid email address. This is where the site or platform will send you a link to verify your account.
During the first decade of Facebook, there were thousands of accounts being created that had not been verified. Some users do not know about email addresses. The funny thing was that they thought you would just invent an email address and then use it to create an account with Facebook. This happens to high school students and some teenagers who are not really aware of the process. So when they forget their password they can no longer retrieve their account because the email used for registering does not exist. Thus abandoning the account and creating a new one.
When I switched carriers to a white collar job that was the time I first have a cooperate email address. I learned about email filtering with corporate-based email. By the way, the email accounts we created for our personal use with Google, Yahoo or Microsoft are free. We can access it anywhere because they are mostly web-based.
Corporate-based email on the other hand is paid by the company you are connected with and you should not use it for your personal transaction not related to work.
The reason we set filters or rules with our corporate-based email is that we can organize our email messages well. This way we can prevent incoming emails from being crowded in our inbox and set priorities to important ones.
I was teach by a colleague on how to filter email messages it and it was not that hard. All you have to do is to create a rule for incoming emails. It is more like assigning incoming email to automatically place under a specific folder.
If you have corporate-based email it is more likely that you will be receiving emails that are not for you. I mean because you belong to a certain department and your email is included in the email distribution list.
I for example am receiving hourly, daily, weekly and monthly email reports from different departments of different sites and some of those emails are not for me. So if I don’t do email filtering my inbox will be cluttered with messages I don’t need.
The company is using Racskpace but some of the employees were given privilege to use Microsoft outlook including me. The difference is that the Outlook Web App (OWA) has 100 GB Mailbox usage compared to Rackspace which has 25 GB only. This means that it will be long enough before my inbox will be full.
I have multiple personal email accounts with Google. Unfortunately I do not organize them. I mean I’m kind of lazy enough to do it. The main reason for having multiple email accounts with Google is that they offer free cloud drive with a total of 15 GB space capacity.
Sometimes you register on a website and forget about it over time. The moment you register to their site you are automatically subscribed so expect that you will be receiving a daily newsletter. This can be annoying sometimes. So if you don’t organize your emails, you will be receiving a lot of newsletters mixed up in your inbox.
Anyway I’m just sharing information with you about why we should organize our emails. It is pretty much simple and more like a do it yourself.
So if you have not heard about organizing your email, try it now. It’s free.